We’re hiring: Administrative Assistant

The Alberni Arts Council is hiring for a part-time admin assistant!

The Administrative Assistant provides day-to-day administrative and communications support to ensure the smooth operation of the organization. This role is primarily remote, with in-person training and occasional meetings.

This position is best suited to a highly organized, reliable, and computer-proficient individual with strong communication skills. The ideal candidate is comfortable managing their own schedule, working independently without constant supervision, asking questions when needed, and supporting community-focused initiatives.

Key Responsibilities

Communications & Correspondence (50% of role)

  • Monitor and respond to general email inquiries in a professional and timely manner
  • Respond to social media messages and basic public inquiries (using provided guidelines)
  • Meet with executive director on a consistent basis

Administrative Support (40% of role)

  • Process memberships and maintain accurate membership records
  • Assist with calendar scheduling, meeting coordination, and reminders
  • Create and format documents, reports, and basic spreadsheets
  • Support record-keeping and digital file organization

Reporting & Coordination (10% of role)

  • Assist with simple tracking and reporting (membership numbers, engagement metrics, schedules)

Required Skills & Qualifications

  • Strong written and verbal communication skills, with a friendly, professional, and responsive approach
  • Excellent time management and organizational abilities, with strong attention to detail
  • Proficiency with Microsoft Word and Excel, as well as Google Workspace tools (Drive, Gmail, etc.)
  • Comfortable working independently with minimal supervision, meeting deadlines, tracking completed work, creating reports, and asking questions when clarification is needed
  • Ability to take initiative and work proactively while maintaining confidentiality and handling information professionally
  • Reliable internet access and a suitable home workspace (a work computer is available upon request)
  • Willingness and ability to learn Brevo, the content management system used by the organization
  • Interest in the arts and community-based work is an asset

Experience

  • Previous administrative or office experience is an asset but not required
  • Must be computer literate
  • Training and onboarding will be provided
  • We welcome applicants who are building skills or returning to the workforce

This job posting closes Sunday Feb. 15th at 12pm. Resumes and cover letters can be sent to admin @ alberniarts.com

Pay: CA$21.50 per hour for 10 hrs/week

Please apply by answering the following questions – Only those who have answered these questions in indeed or in a cover letter will be considered.

  • This role involves working independently, with support available when needed. Can you share how you would manage your daily tasks in an efficient way, know when to seek guidance, and share updates on your work? Are there any tools you would use?
  • This position involves responding to emails and social media inquiries on behalf of the organization. How would you know when to handle a general public inquiry or when to escalate the message to someone else?